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Council holds lengthy discussion on how to record minutes
THERE was a lengthy discussion about the process of recording minutes at a parish council meeting this week, following a dispute from a member of the public.
On Tuesday when it came to sign the minutes of Hughenden Parish Council from last month, a member of the public, Clare Morris, also wife to Cllr Nick Morris, said the original draft was wrong.
Mrs Morris vehemently disagreed that she expressed support for the council’s non tolerance policy, as it said in the minutes, and councillors agreed to change it so it read Mrs Morris spoke regarding the council's health and safety policy.
This disagreement prompted a discussion later in the meeting about whether or not the unconfirmed minutes should be published online after a meeting, before they are confirmed and signed at the next month's meeting.
A lengthy discussion ensued.
Cllr James Perkins said he had never come across businesses or companies publishing unconfirmed minutes before.
Whereas Cllr Peter Williams said: "My understanding is if we don't do that how can the public respond to be able to say that is right or not."
Minutes are noted by the clerk, Peter Wetherman, which are then sent around to councillors and placed online.
The public can look at the minutes before they are confirmed.
Cllr Nick Morris said it is time the meetings are recorded, so there are no errors.
But Cllr Linda Derrick said this would be a time consuming task for whoever had to write the notes up.
After a lot more discussion, and sighs from the public gallery about the time it was taking, it was decided that unconfirmed minutes would be placed on the council's website, but it would be made clear that they are unconfirmed.
Once they are agreed at the next meeting the minutes will be changed to confirmed.
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